Free Template

How To Write A Polite Follow-Up Email

A polite follow-up consists of three parts: a warm opening, a clear but low-pressure ask, and a professional sign-off. This template nails all three.

Subject:

Following up on [Project Name]

Hi [Client Name], I hope everything is going well on your end. I am following up to see if you have an update regarding the [Project Name] proposal. If you need more time to decide, please don't hesitate to let me know. Looking forward to hearing from you. Best regards, [Your Name]

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When to use this template:

  • check_circleFor general purpose, low-stakes follow-ups
  • check_circleWhen you don't know the client well enough for a casual tone
  • check_circleTo keep the door open for future communication

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